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Dashboard

The dashboard is the first thing you see after logging in. It gives you a bird's-eye view of everything happening in your warehouse right now — how many shipments are on the floor, what's in production, what's ready to go out the door, and what needs your attention today. Think of it as your morning briefing in a single screen.

The dashboard is built around three components: KPI stat cards across the top, an operations calendar in the centre, and a live activity feed on the side. Together, they answer the three questions every warehouse manager asks at the start of a shift: "What do we have?", "What's coming?", and "What just happened?"

KPI stat cards

Six cards run across the top of the dashboard. Each card shows a primary metric in large text with a supporting sub-metric underneath. The cards update in real time as data changes — you don't need to refresh the page.

Shipments in Facility

This card counts the number of shipments that are physically present in your warehouse. It includes any shipment whose status is Received, Inventoried, In Production, or Ready to Ship. These are shipments that have cleared receiving and are occupying space on your floor or racking.

The sub-metric shows total inventoriable units — the sum of good units across all boxes in those shipments. This gives you a quick sense of volume, not just shipment count. Ten shipments could mean 200 units or 20,000 units; the sub-metric tells you which.

Awaiting Documents

This card tracks shipments that are still in the paperwork phase. It counts shipments in Documents Processing or Ready for Receiving status — freight that is either on its way or has arrived but hasn't been formally received yet.

The sub-metric shows the count of shipments currently in transit. This is the pipeline: how much new inventory is headed your way. If this number spikes, you know to start clearing receiving dock space and prepping your team.

Active Production

This card shows how many production orders are currently in progress. It counts POs with status Open, In Production, or Pending Verification — anything that is either scheduled, actively being worked, or waiting for a quality check.

The sub-metric shows the count of completed production orders. Over time, this gives you a sense of throughput. If active POs are climbing but completed POs are flat, something is bottlenecking on the production line.

Ready to Ship

This card counts shipments that have finished production and are staged for outbound dispatch. These are shipments in Ready to Ship status — stamped, verified, and waiting for a carrier pickup or customer collection.

The sub-metric shows pending outbounds — outbound orders that have been created but not yet dispatched. This is your shipping team's to-do list in a single number.

Total Litres Stored

This card shows the total volume of liquid product currently stored in your warehouse, calculated by multiplying each product's mL-per-unit by the number of good units on hand, then summing across all in-facility shipments. Only product categories that carry a volume attribute (typically beverages, spirits, and vape liquids) contribute to this number.

The sub-metric shows the product variant count — how many distinct SKUs are represented in that total. A warehouse storing 50,000 litres across 12 variants operates very differently from one storing 50,000 litres across 400 variants, and this number flags which situation you are in.

Stamps Used

This card reports the total number of excise stamps that have been applied across all production orders to date. Stamps are the core compliance artefact in EMS, and this card gives you a running total.

The sub-metric shows stamps in inventory — how many unused stamps you currently have on hand across all regions and denominations. If this number drops below your typical weekly usage, it is time to order more from the excise authority before you run out and production stalls.

Cards are clickable

Each KPI card is a link. Click it to navigate to the relevant module's list page, pre-filtered to show the records that make up that number. For example, clicking "Shipments in Facility" takes you to the Shipments page filtered to statuses received, inventoried, in-production, and ready-to-ship.

Role-based highlighting

Not every card matters equally to every team member. A shipping clerk needs to focus on different KPIs than a production supervisor. EMS handles this with role-based highlighting: the cards most relevant to your assigned role get a coloured accent border, making them visually pop while the others stay neutral.

The highlighting rules are:

Roles are assigned per user in Settings → Users. A user can have multiple roles, in which case all applicable cards get highlighted. Administrators see all cards highlighted by default.

Use highlighting to train new team members

When onboarding a new warehouse operator, assign them a single role first. The dashboard will visually guide them to the two or three numbers they need to care about, reducing information overload. You can add more roles as they learn the workflow.

Operations calendar

The centre of the dashboard is a unified operations calendar that pulls events from every department into a single timeline. Instead of checking Shipping for pickup dates, Receiving for ETAs, Production for scheduled runs, and Outbound for dispatch windows, you see everything in one place.

The calendar aggregates four types of events:

At the top of the calendar, department filter chips let you toggle each event type on or off. Click Shipping to hide shipping events and focus on production and outbound. Click it again to bring them back. The filters are session-only — they reset when you reload the page.

A today's summary bar sits just above the calendar grid. It shows a compact count of today's events by department — for example, "2 pickups, 1 receiving, 3 production runs, 0 dispatches". This is the at-a-glance answer to "what's happening today?"

The calendar week starts on Monday and shows a standard 7-day grid. Navigate forward and backward with arrow buttons. Click any event marker to jump directly to that record's detail page — a shipping event takes you to the shipment, a production event takes you to the PO, and so on.

Events without dates don't appear

The calendar only shows events that have a scheduled date. If a shipment has no estimated arrival date, or a PO has no scheduled production date, it won't appear on the calendar. Make sure your team fills in dates during data entry so the calendar gives a complete picture.

Activity feed

The activity feed is a scrollable panel on the right side of the dashboard that shows the last 20 events from across the system. Each entry includes:

Events are sorted newest-first, so the most recent activity is always at the top. The feed includes status changes, receiving completions, production order updates, outbound dispatches, and operator actions like skid moves or inventory checks.

The feed is a read-only summary. It shows you what happened, but to take action or see full details, click the event description to navigate to the relevant record. Think of the feed as your warehouse's heartbeat — a quick scan tells you whether things are moving or stalled.

Tips

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